Requirements for Extension
Where a student's capacity to prepare a piece of assessment has been affected by factors beyond their control, such as illness or some other unexpected occurrence, students may apply for an extension.
- All applications require supporting documentation, which must be attached to this form. In most cases this should be either a medical certificate or a statutory declaration attesting to the circumstances for which an extension in sought.
- The maximum extension granted is 10 working days from the assessment due date or until the advertised time and date that marks and solutions for the assignment are to be released, whichever is shorter.
- Extension applications should be made at least 3 days prior to the submission deadline.
- An extension is not normally granted on the day that the assessment is due.
- The application outcome will be 2 working days after receipt of a correctly completed form.
- You will be notified via your university student email account of the outcome of your application.
Note: Ensure you read the next section About Applications for Assessment Extension before applying to ensure you understand what is and isn't eligible for extension.
About Applications for Assessment Extension
Topics for written work and submission date information are circulated to students well in advance of the submission dates. Extensions will therefore not usually be granted unless there are extenuating circumstances that are impacting upon your timely completion of work.
Approvals of extension applications are made by the Academic Programs Office Manager. Academic staff, including the lecturer and/or tutor of the subject for which you are seeking an extension, should not be contacted for extensions.
Grounds for the Approval of Extensions with Respect to the Submission of Assessment
The reasons given by a student for an extension must be in accordance with the following guidelines and in all circumstances must be supported by relevant documentation. The duration of the requested extension must be reasonable and justified by the documentation.
Guidelines with respect to the kinds of circumstances that may lead to an approval of an extension application include the following:
- Illness, personal injury or disability.
- The death, injury or diagnosis of a serious illness of a close family member or friend.
- Illness of a child or parent /guardian for which the student is the primary care giver.
- Significant unforeseen and unavoidable circumstances that substantially impact upon the timely completion of assessment.
Computer failure will NOT be considered a valid reason for the late submission of assessment, and extensions will not be granted as a result of computer failure. Software crashes, disk failures and printing difficulties are an unavoidable aspect of using IT technology and should be anticipated and planned for.
In most circumstances, normal employment commitments will NOT be considered a valid reason for the late submission of assessment and extensions will not be granted for this reason. Should extraordinary circumstances arise, detail about the advanced notice given and the duration of the special commitments or additional workload will be expected (typically in the form of a statutory declaration).
Students are expected to be available during semester periods (including examination times) and any personal travel that impacts upon attendance or assessment submission will NOT be considered a valid reason to grant an assessment extension.
Use of Statutory Declarations
Statutory declaration forms must be signed in the presence of a prescribed authority. Please see the reverse side of the Statutory Declaration template [PDF] for a list of those authorised to witness and to sign a statutory declaration. It is expected that statutory declarations are used in support of Assessment Extension Applications where it is not possible to obtain other supporting documentation. Statutory declarations must attest to specific unforeseen circumstances and their direct impact on the submission of the assessment task. Dates of such circumstances should be included in the statutory declaration as should an attestation that the circumstances were unforeseen and prevented the timely submission of the assessment task. Statutory declarations that do not attest to unforeseen circumstances that have a direct impact on the timely submission of an assessment task may not be accepted.
Further Information, Policy and Support
Note: Ensure that you have read and understood the previous sections Requirements for Extension and About Applications for Assessment Extension before making your application as any mistakes or ommitted information can delay or render your application invalid