Submitting an application

General application requirements

For detailed instructions on submitting your ethics application via Themis, please refer to the Office for Research Ethics and Integrity (OREI) step-by-step application guide. Please refer to additional instructions below if you are a student.

After you have completing all the required steps in Themis, please attach all your supporting documents in PDF format to your Themis ethics application. For example, a PDF version of your: ethics application form, survey, questionnaire, interview, advertisement, recruitment email, plain language statement, consent form and letter of support from another institution such as a hospital.

The responsible researcher must include their electronic signature on the PDF ethics application form attached to Themis.

Once you have completed your Themis ethics application, uploaded your PDF attachments and pressed submit, you will receive a confirmation email from Themis. If you do not receive this confirmation email, please contact your ethics adviser.

Once you have submitted your ethics application via Themis, your application will be reviewed by the Melbourne School of Population and Global Health (MSPGH) Human Ethics Advisory Group (HEAG), which meets on a fortnightly basis.

Applications should be submitted via Themis by 5:00pm on the day of each deadline.

Ethics Adviser Contact Details

Georgia Dempster
Ethics Adviser and Executive Officer
Email : georgia.dempster@unimelb.edu.au

Additional information for students

If you are a student, you will need to ensure that your University email account is activated:

Go to: https://accounts.unimelb.edu.au/

Click on the Student button

Enter the following details:

Student number

Date of Birth (format is DD-MON-YYYY)

Postcode of home residence (note: leave postcode blank if you are an International student)

Select option to activate email account and to activate Themis account

Note: if you get an error message saying validation failed, please call the 13MELB contact centre (13 6352) to check that you have the correct details. Once this has been checked, if you still can't log in, call the THEMIS help desk on x49500 (8344 9500 from an external phone).

Once the account has been successfully validated, log into THEMIS:

Go to: http://www.themis.unimelb.edu.au/

Click on the big grey THEMIS button

Enter your user name and password, then click on login

For detailed instructions on submitting your ethics application via Themis, please refer to the Office for Research Ethics and Integrity (OREI) step-by-step application guide